7 Proven Ways to Reduce Overhead Costs in Your Dental Practice

Smart Cost Management for Dental Practices

Overhead costs can consume 60-70% of a dental practice's revenue. Here are proven strategies to trim expenses while maintaining—or even improving—care quality.

1. Optimize Your Supply Chain

GPO membership is the single most impactful change most practices can make. TGP members save 20-30% on supplies immediately.

Fewer suppliers = better pricing, simpler logistics, and stronger relationships.

2. Review Your Lab Expenses

• Compare lab costs quarterly
• Consider in-house milling for common restorations
• Negotiate volume discounts
• Explore domestic vs. overseas options

3. Audit Your Subscriptions

Review all recurring expenses:

• Software subscriptions
• Equipment maintenance contracts
• Professional memberships
• Marketing services

Cancel what you don't use. Renegotiate what you keep.

4. Improve Scheduling Efficiency

• Automated reminders (text + email)
• Confirmation requirements
• Waitlist management

• Block scheduling by procedure type
• Streamlined patient flow
• Prepared operatories

5. Energy and Utilities

• LED lighting upgrades
• Smart thermostats
• Equipment power management
• Negotiate utility rates

6. Staffing Optimization

• Cross-train team members
• Review scheduling alignment with patient volume
• Consider automation for routine tasks
• Outsource non-core functions

7. Negotiate Everything

• Rent increases
• Insurance reimbursements
• Credit card processing fees
• Equipment purchases

Track Your Progress

Use practice management software to monitor:

• Supply costs as % of production
• Cost per procedure
• Overhead ratio trends

Get Expert Help

TGP provides complimentary overhead analysis for members. Schedule your consultation to identify your biggest savings opportunities.